The Village of Palmetto Bay, FL Logo
VILLAGE OF PALMETTO BAY
Mayor Karyn Cunningham
Vice Mayor Leanne Tellam
Council Member Patrick Fiore (Seat 1)
Council Member Steve Cody (Seat 2)
Council Member Marsha Matson (Seat 3)
Village Manager Nick Marano
Village Attorney John C. Dellagloria
Village Clerk Missy Arocha
 
In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting.
AGENDA
REGULAR COUNCIL MEETING
MONDAY, JULY 1, 2024 – 7:00 PM
(PROCLAMATIONS, AWARDS, & PRESENTATIONS WILL BEGIN AT 6:30 PM)
VILLAGE HALL MUNICIPAL CENTER
9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157
(305) 259-1234
1.

CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER:

Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting.

 
2.

PROCLAMATIONS, AWARDS, PRESENTATIONS
 
A.

Recognition of the Village of Palmetto Bay (AARP Network of Age-Friendly States and Communities in the State of Florida)

 
B.

Recognition of Florida International University’s “First-Generation Municipality Scholarship Program”

 
C.

Recognition of Officer Pete Judge (VPB Policing Unit)

 
D.

Recognition of Jennifer Tisthammer (The Deering Estate Foundation, Inc.)

 
3.

APPROVAL OF MINUTES
 
A.

Regular Council Meeting (June 3, 2024)
 
4.

REQUESTS, PETITIONS AND PUBLIC COMMENTS SUBMITTED

Individuals wishing to speak on matters on the agenda and on items pertinent to the Village may do so by speaking during this section of the agenda. The Mayor will recognize those persons who wish to speak. Each speaker must sign-in prior to speaking on the designated public commentary sign-in sheet. Items for public hearing provided for within the agenda shall not be a topic of discussion during this section of the agenda. Please limit your comments to three (3) minutes or less. Public comments made by members of the public are important to the Village Council. Speakers will address the Village Council with respect.

 
5.

VILLAGE MANAGER'S REPORT
 
A.

Departmental Updates Report
 
B.

Police Commander Report

 
6.

VILLAGE ATTORNEY'S REPORT
 
A.

Monthly Report
 
B.

Litigation Update

 
7.

VILLAGE CLERK'S REPORT
 
A.

Update: Calendar for the month of July 2024

 
B.

Important 2024 Election Information and Deadline Dates
 
8.

BOARD AND COMMITTEE REPORTS
 
A.

Parks & Recreation Committee Meeting (April 2, 2024)
 
9.

EMERGENCY ORDINANCES WITH PUBLIC HEARING
 
10.

ORDINANCES FOR SECOND READING AND PUBLIC HEARING
 
A.

AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO MEMBERSHIP INTO THE FLORIDA RETIREMENT SYSTEM (FRS); AUTHORIZING THE VILLAGE OF PALMETTO BAY TO PARTICIPATE IN FRS AS AUTHORIZED BY CHAPTER 121 OF THE FLORIDA STATUTES AND EXTEND SAID FRS BENEFITS TO ITS GENERAL EMPLOYEES; PROVIDING FOR CODIFICATION AND AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Human Resources & Communications Director, Olga Cadaval) (Passed on First Reading on June 3, 2024-Regular Council Meeting)
 
11.

ORDINANCES FOR FIRST READING WITH PUBLIC COMMENTS
 
A.

AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA; AMENDING SECTION 2-108 STYLED “TREE BOARD” OF THE VILLAGE CODE;  FORMALIZING INPUT FROM THE TREE ADVISORY BOARD  (BOARD) ON TREE-RELATED MATTERS; PROVIDING FOR VILLAGE STAFF TO MEET WITH THE BOARD FOR ADVICE PRIOR TO PUBLIC NOTIFICATION OF PROPOSALS; PROVIDING FOR THE WINNING CONTRACTOR TO MEET WITH THE BOARD FOR ADVICE ABOUT TREES IN THE PROPOSAL; PROVIDING FOR A REGULAR BOARD MEETING ONCE PER MONTH TO ASSURE TIMELY ADVICE; AND, PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson)
 
12.

CONSENT AGENDA
 
13.

RESOLUTIONS REQUIRING PUBLIC HEARING
 
14.

RESOLUTIONS WITH PUBLIC COMMENT
 
A.

A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO AD VALOREM TAXES; ESTABLISHING THE PROPOSED MAXIMUM MILLAGE RATE AND SETTING THE DATES, TIMES, AND LOCATION FOR THE FIRST AND SECOND BUDGET HEARINGS FOR FY 2024-2025; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Finance Director, Desmond Chin)
 
B.

A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, TO HALT THE REMOVAL OF THE ICONIC OAK TREE AT THE ENTRANCE TO THE CORAL REEF PARK PARKING LOT AND OTHER MATURE TREES SLATED FOR REMOVAL; TO REDESIGN THE MULTI-PURPOSE BUILDING TO PRESERVE THE THREATENED TREES; TO ESTABLISH A POLICY OF PRIORITIZING AND PRESERVING TREES IN ALL CURRENT AND FUTURE VILLAGE PROJECTS; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson)
 
C.

A RESOLUTION OF THE MAYOR AND VILLAGE OF PALMETTO BAY, FLORIDA, ADOPTING AND APPROVING THE PROCUREMENT AND DISTRIBUTION OF A SENIOR GO-BAG INITIATIVE FOR EMERGENCY PREPAREDNESS IN THE EVENT OF A NATURAL DISASTER SUCH AS A HURRICANE; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Councilmember Steve Cody)
 
D.

A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF HIGGINBOTHAM PUBLIC SECTOR TO PROVIDE AGENT OF RECORD SERVICES TO THE VILLAGE, PURSUANT TO REQUEST FOR PROPOSAL (RFP) NO. 2024-43-016; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT WITH HIGGINBOTHAM PUBLIC SECTOR; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)
 
E.

A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO ON-DEMAND RIDERSHIP SERVICES; APPROVING AN INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY FOR THE USE OF ON-DEMAND TRANSPORTATION SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Public Services Director, Dionisio Torres)
 
F.

A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF THREE (3) CONTRACTORS TO PROVIDE DISASTER DEBRIS MONITORING SERVICES TO THE VILLAGE, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2024-11-009; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT WITH DEBRISTECH, LLC, DISASTER PROGRAM AND OPERATIONS, INC., AND INSIGHT PLANNING AND DEVELOPMENT, LLC, AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)
 
G.

A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO DIVISION 30-160, THE ART-IN-PUBLIC PLACES (“AIPP”) PROGRAM; ACCEPTING THE RECOMMENDATION OF THE AIPP ADVISORY BOARD TO ACCEPT THE ART IN PUBLIC PLACE ARTWORK PROPOSED BY AMIR SHAKIR AND IVETTE CABRERA CALLED “WINGS OF TRANSFORMATION” TO BE LOCATED AT THE ADDISON TOWNHOMES DEVELOPMENT AT 18170 SW 98 AVENUE ROAD, PALMETTO BAY, FLORIDA 33157; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Sustainability & Resiliency Planner, Andrea Candelaria)
 
H.

A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF TREESOURCES, LLC FOR THE INSTALLATION OF TREES THROUGHOUT THE VILLAGE, PURSUANT TO INVITATION TO BID (ITB) NO. 2024-11-017; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT OF ONE HUNDRED TEN THOUSAND THREE HUNDRED SIXTY-SEVEN DOLLARS AND NINETY SEVEN CENTS ($110,367.97), AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)
 
15.

OTHER BUSINESS
 
16.

COUNCIL COMMENTS
 
17.

NEXT MEETING AND ADJOURNMENT

Regular Council Meeting (Monday, September 9, 2024)

 
WE, THE VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, HEREBY COMMIT OURSELVES TO MAINTAINING CIVILITY IN OUR PUBLIC AND POLITICAL DISCOURSE AND PLEDGE TO THE FOLLOWING PRINCIPLES:
  • We will respect the right of all citizens in our community to hold different opinions;
  • We will avoid rhetoric intended to humiliate or question the wisdom of those whose opinions are different from ours;
  • We will strive to understand differing perspectives;
  • We will choose our words carefully;
  • We will speak truthfully without accusation and we will avoid distortion;
  • We will speak out against violence, prejudice, and incivility in all of their forms, whenever and wherever they occur.
 

NOTICE OF APPEAL RIGHTS

Pursuant to Florida Statutes 286.0105, the Village hereby advises the public that if a person decides to appeal any decision made by the Council with response to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, the affected person may need to ensure that verbatim record of the proceedings is made, which record includes testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the Village for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed.

 

AMERICAN DISABBILITIES ACT OF 1990

This meeting is open to the public. In accordance with the American Disabilities Act of 1990, persons needing special accommodation or a sign language interpreter to participate in this proceeding should contact the Village Clerk at (305) 259-1234 no later than four (4) days prior to the meeting. Hearing Assistance Devices are available with the Village Clerk.